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In general though, the information contained in an electronic invoice submitted according to an EDI standard is similar to that contained in a paper invoice.

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The best way to get your client to pay an invoice is to follow up a week or so in advance of the due date with a quick, friendly reminder.

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As soon as the product is delivered or the project is complete, you send an invoice that explains why and how you expect to be paid.

We sincerely hope you will give this matter serious consideration.

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You also have included the original email and invoice for their reference.

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While an occasional waiver might be acceptable to build relationships, yet it is not a good practice to keep offering grace periods to the customers as they tend to become complacent and tend to be perennially late in paying their invoices.

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We also recommend suggesting alternative payment options.

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To be fair, the customer could have a legitimate reason for the overdue payment.

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As outlined in the terms and conditions that were agreed at the start of the project, I am now entitled to charge interest on any balance due.

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However, consider the money you lose if you require payment by check or money order, but your clients do not pay for months after delivery of product or service.

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